Attendance, Punctuality, Absence and Early Leave Policy
Attendance and Absence Policy-Full School
Last reviewed: August 2019
Claire McGrory and Emma John, Deputy Heads in Pre-Prep School
Siobhan Bee and Laura Oliver, Assistant Heads in Prep School
Wayne Davis, Deputy Head (Pastoral) in the Senior School
Illness or unplanned absence
If a child is ill, parents are requested to e-mail email@example.com or telephone the School reception before 7.30am on each day of absence as explained in our expectations guidelines. One cannot help genuine illness but we want to ensure your child is in school as much as possible to avoid impact on learning or academic progress. We request a medical certificate if it is over three days.
Absence due to medical or dental appointment
Parents are requested to email firstname.lastname@example.org and the form tutor on the day of absence and to register with the reception desk if your child comes into school later that day or has to leave during or at the end of the school day.
Requests for other absences must be made by completing the relevant Leave of Absence Request Form. This should reach the school at least 7 days in advance (except in an emergency, when parents are asked to telephone the school before 7.30am). The Heads of School will review these and either authorize or unauthorize the request depending on the reason of the request.
Absence for other reasons
The school has to follow ADEK guidelines and as such is only permitted to authorise pupil absences from school for the following reasons:
- Death of first or second degree relative i.e. parent, brother, sister, grandparent, uncle, aunt, nephew, niece or half-sibling.
- Pupil’s scheduled doctor appointments.
- Parent’s official community task.
- Parent’s mandatory appearance before an official body.
- Essential urgent family travel for matters such as medical treatment or the death of a family member.
- Attendance of a wedding of the pupil’s or parent’s first or second degree relative i.e. parent, brother, sister, grandparent, uncle, aunt, nephew, niece or half-sibling. This will be authorised for a maximum of three days; any additional days will be recorded as unauthorised even if the wedding is outside the UAE.
- Parent having a medical procedure or birth outside of the UAE. This will be authorised for a maximum of five days; any additional days will be recorded as unauthorised.
In addition to these ADEK guidelines, our operating protocol is as follows :
- Parent having a medical procedure or birth within or outside the UAE. This will be authorised for a maximum of three days; any additional days will be recorded as unauthorised.
- Religious days or religious event important to the family
- Participation in international music or sporting events to a high level
- Interview/assessment process for another school or university (up to three days if outside the UAE or one day’s leave of absence if within the UAE
The following types of absences are to be regarded as unauthorised:
- Traveling early for holidays or to visit relatives during term time
- Spending time with relatives/friends during term time
- Visiting a relative or friend who is celebrating a birthday or anniversary
- Shopping trips
- Feeling too tired to attend school/late back from a trip
Parents will be sent the term dates as soon as these are known each academic year in order that they can arrange their holidays and organise travel plans without disrupting their child’s education. Please note that it is the school’s policy not to authorise holidays during term time. Should parents choose to disregard this, the school cannot be responsible for the disruption to their child’s continuity of learning, progress and ultimately exam results. The school does not provide work, support material or catch-up for unauthorised absences.
If your child has had continued unauthorised absence, letters will be emailed to parents half termly outlining the impact this could have on their child’s learning journey. Attendance is crucial in ensuring your child has the best possible opportunities; lost learning time is likely to affect your child's academic, social and emotional development.
Leaving School early
Occasionally children will need to leave school early, for instance to attend an appointment with a doctor or dentist. In this event, parents should contact the child's tutor in advance, copying in email@example.com and the relevant Head of Year or in the Senior School the Housemaster, to let them know who will be picking the child up and at what time. They will then need to sign the child out in the early leaver book at the Junior or Senior reception. Children in the Senior School will be allowed to sign themselves out of school as laid out in the Senior School Supplement.
Punctuality is also monitored by the Form Tutors and Heads of Year. It is important children are on time in the mornings, arriving in time for registration, to ensure they are organised, not rushed and prepared for their day at school. Repeated punctuality issues will be communicated to parents half termly if repeated as we want to ensure pupils start their day relaxed and do not miss lesson time.
If children in Pre- Prep arrive after 7.55am they are deemed late and must sign in at the reception. If children in the Prep and Senior School arrive after 7.45am they are deemed late and will be marked so on the register. If they arrive after 7.55am they must sign in at the either the Junior or Senior reception.
If children are repeatedly late within a half term they will be contacted by the child's tutor, Head of Year or Assistant/ Deputy Head depending on the nature and severity of the lateness. It is important all children are in school on time to avoid missing key notices, information and to avoid the child feeling rushed at the start of their day.
This document is reviewed annually